Type your business name, pick your trade, and get three greetings: one for while you’re on a job, one for after hours, and a short one. Edit the words, hear them read in a natural AI voice, and download the MP3. Free, no sign-up.
A good greeting does four things in under 20 seconds: says your name, says what to leave, says when you’ll call back, and tells someone with an emergency what to do. These are written for trades, where the last one matters.
“Thanks for calling Reno Rooter. We're out on a job and can't pick up right now. Leave your name, number, address and what's going on, and we'll call you back today.”
Name first, then exactly what to leave, then when you'll call. About 11 seconds.
“Thanks for calling Reno Rooter. We're closed for the night. If you smell gas, leave the house and call 911. Leave your name, number and what's going on, and we'll call you back first thing in the morning. If it's an emergency, say so at the start of your message.”
The safety line comes before the instructions, where a frightened caller hears it.
“You've reached Reno Rooter. Leave your name, number and what you need, and we'll call you back today.”
Seven seconds. Callers who already know you don't need more.
“Thanks for calling Reno Rooter. We're closed for the holiday and back on Monday the 30th. Leave your name, number and what's going on, and we'll call you back that morning.”
Say the day you're back, not just that you're closed.
“Thanks for calling Desert Air. We're with other customers right now. Leave your name, address and whether your system is blowing warm air or not running at all, and we'll call you back within the hour.”
Asking the one question that sorts urgent from routine saves the callback.
“Thanks for calling Volt Electric. If you see sparks or smell burning, get everyone out and call 911. Otherwise leave your name, number and what's happening, and we'll call you back today.”
Tells a caller in danger what to do before asking them for anything.
The free line check rings your own business number tonight after you close — or right now — and plays you back exactly what answered: your greeting, a full mailbox, or a phone that rings out.
Four things, in under 20 seconds: your business name, so the caller knows they reached the right place; what to leave (name, number, address and what's wrong); when you'll call back; and what someone with an emergency should do. Leave out anything a caller has to sit through before they can speak.
Aim for 10 to 20 seconds. Every second before the beep is a second a caller holds a phone waiting, and a long greeting is often a sign it's trying to do a website's job.
On most business phone systems — RingCentral, Grasshopper, Quo, Google Voice, Spectrum and Comcast Business — you can upload an audio file as the greeting. Cell phone voicemail usually records your own voice, so read the script when you record it, or play the MP3 into the phone.
It helps the callers willing to leave a message. For the ones who aren't, Wakeman answers instead of the voicemail, as your business, asks what's wrong and where, and texts you the job — the greeting on this page is read in the same voice.
Page updated September 28, 2026.
Try it on your own phone tonight. About ten minutes, no card.